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Feb. 27th, 2009

Webfetti

Webfetti.com

Feb. 26th, 2009

Last Day of Unit

Oh, thank goodness I managed to get most of this done!  I have really enjoyed learning this unit and I am looking forward to the next unit, but I will have to wait until the second study period as I missed the next one commencing in March. So I will be commencing my next unit in June with Curtin. I will utilise the time in between to learn as much as possible and try and put into practice what this unit has given me.

Below is a photo from New Years Eve at Barrack Street, Perth. We went to look at the Christmas lights in Perth and also from up at Kings Park.


Module 4: Evaluating the Web

First, work through the following short, but clear tutorial on evaluating and understanding the information that you find. (You should also see that managing information is closely tied to evaluation: how you store, keep track of and otherwise "manage" your surfing results is very important).

Next choose your best "source" or site from the three you used in the last task, then evaluate it according to the tutorial below.
Ohio SU net. Tutor.

*LOG ENTRY: Record your annotation in your learning log.

One site I liked was the webfetti one. URL is http://personalweb.about.com/od/accessoriesforyoursite/ss/webfetti_5.htm



It states that you can use this program for many different web applications such as Facebook, MySpace, personal blog page, which is why I chose it as I would like to use it for my learning log. If not now maybe later on so it does not look so formal and boring.

Compare your final analysis and annotation with the material you saved for the last task, and think about these questions (you may wish to discuss these questions in your group).

1. In terms of your own future use, which "body"of information (ie the original 'snapshot' of the site, or your own, annotated, analytical version) would be the most useful to refer back to?
 
A snapshot gives you a good look at the site and its colours and layout for easy recognition but an annotated analytical version gives me in my own words the basic idea/reference of what that site is about.


2. In terms of external users (ie if you included this site as a hyperlink or resource on a website) which body of information would best help them judge if the site was useful or of interest to them?

* LOG ENTRY: Record your reflections in your learning log. 
 A hyperlink directly to the page would be of good use to external users. With a hyperlink the user has the option of entering the site if they want more information. A brief description in a highlighted box would give the user more information without having to enter the site unecessarily.


Tags:

Module 4: Searching the Web, search engine task



1. Choose your most commonly used internet search engine and do a search with words of your choosing.  
LOG ENTRY: record the first hit and number of hits in your learning log.

The word I chose for this search was  webfetti. It had 2,350,000 hits in 0.17 seconds.

2.  Using copernicus or similar, set it up to search at least three search engines (including one that will search the "deep web") and repeat exactly the same search.

LOG ENTRY: record the number of hits in your learning log, and compare to your first search. What differences did you notice? Why? Which search, on first glance gave you the most promising results?

1) Google search: Webfetti or fonts - returned 464,000 hits in  0.21 seconds. Showed lots of interesting sites.
2) Copernic search: Webfetti or fonts - returned 65 hits. Showed some sites for both words. Many sites listed for each separate word. Oh, I do like the way Copernic can highlight your search words throughout your search results and in different colors. Never seen that before. What a nifty little trick.
3) Yahoo search: Wefetti or fonts - returned 34,600 hits in 0.17 seconds.

3.  Save at least the first 5 hits of both searches.

Boolean searching task:

LOG ENTRY: Discuss your strategies with the class and record the exact search terms you used in your learning log. 

A bit hard to discuss as no one is online the same time as me. However, my exact search terms were Webfetti or fonts.

Organising search information task:
Using whatever software or tool you think appropriate, record the following information about those sites:
* URL
* author
* institiution
* blurb/summary/screen shot (this can be a direct copy of an appropriate abstract or introductory paragraph on the site: but make sure you record and reference it as such.

*LOG ENTRY: Record this information in your learning log, and also detail how you saved this information, what software you used and why. 

I like using screen shots. At the start of this course I was using Snagit 9, but my 30 day free trial ran out so I had to find another one. I am now using Quick Screen Capture.  Quick Screen Capture is not as easy to use and learn as Snagit 9.  I have re-applied for Snagit9 via our shop email, so it will be interesting to see if it actually allows me to download a second free trial. Needless to say, I have purchased this program because of its ease of use and I will definately use it for future projects.  They should have some way of seeing that you have sent off a request to buy it so you can extend the free trial period until it arrives in the mail.  Ok, so now to answer this question and list them.

URL: http://www.webfetti.com/MySpace/Generators/Custom-Text-Generators/Glitter-Text-Generator.jhtml
Author:
Institution:



Blurb/summary: Glitter text Generator. A packed page full of webfetti for your spaces. Great layouts and designs and use of colours.

URL: http://www.pointsincase.com/downloads/free_profile_editor.htm
Author:
Institution:



Blurb/summary: Free Myspace profile editor. Add glitter text and graphics to your MySpace with free webfetti download.  

URL: http://www.gratisfree.eu/Detailed/14018.html
Author:



Blurb/summary: Pimp your profile with free glitter text and webfetti. Add to your My Space, your blog, Facebook and many other applications. Easy to use.  Its a new product from FunWebProducts. 1000's of emotions you can download. I like this one because of its wide use over various programs.

URL: http://personalweb.about.com/od/accessoriesforyoursite/ss/webfetti_5.htm
Author:



Blurb/summary: Webfetti for your personal page. This site offers webfetti in various categories. It was the one I preferred out of this search because you can apply the webfetti to anywhere. I especially liked that it was not limited to a certain web space like My Space or Facebook.

I have added these sites to my favourites lists for future use. I will decide which one I will download and use later on as I would very much like to play around with webfetti. I have typed my own blurb for each site as I could not copy the summary on the opening web  searches and my screen shots are not copying to here either. It's a new program I am not used to and I don't have a lot of time left to get this module finished, so I decided to do my own summary.

Feb. 24th, 2009

Module 4: Tools for Using the Web

Below are a list of suggested programs that may be of use in assignment 1: Try downloading at least two unfamiliar programs (if you do not already have them: for those who have most or all, offer alternatives, or make sure you have the most up-to-date copy). Find out what the programs offer and spend a bit of time familiarising yourself with their operation (do not spend too much time on this, as some of these programs will be utilized in later tasks).

I downloaded Bookmark Buddy. What a great little program!  I think it will definately be useful for studying with all the internet sites we have to visit.  It has a feature list and a tips list that you can print out and keep for future reference. It is very affordable if you wish to purchase the program after a free trial 30 day period.  The cost is US$29.99.  I am doing the 30 day trial and I think I will be using more of Bookmark Buddy. It is packed with features such as keyboard shortcuts, scheduling visits, protection of privacy, quickly find a bookmark (bookmarks can be placed into ordered lists and marked by category). It is recommended for serious web surfers and efficiently handles tens of thousands of bookmarks at a very fast speed. It states its compatibility with which programs can use it, which web browers (almost all web browsers) can use it. It is also useable in many languages. Bookmark Buddy can import favorites from various servers and it also allows you to transfer bookmarks(or any subset of them) to a printable document, web page, spreadsheet, XML document and most browser formats. You can copy your bookmarks to your USB for later access. Great for people travelling.  It is also recommended for internet researchers and web developers and generally anyone who likes to be organised. Bookmark Buddy will save you time and is a fast way to access your websites.

The second unfamiliar program I downloaded for this task was Copernic. I like this program because it has an easy to read screen. It is another program packed with features and I especially like that when your cursur moves over a file it all highlights up making it easier to select.  Copernic has an unlimited amount of space for storing files becausse it utilizes CPU, memory and disk space efficiently thus ensurging a high level of performance.  It searches your entire hard drive in less than one second to find the right file, email, music or even a picture. Copernic also has fraud tolerant technology to protect your computer. Copernic can find over 150 types of files such as JPG or MP3. Like all programs it needs time and use to understand all of its features, of which I have little time to learn more at the current time. But in a very short time I can see just how efficient and useful Copernic can be.

Feb. 23rd, 2009

Module 3: Web 2.0

TASK: Take a look at the Internet Communcations Blinklist we have set up for you as a bookmark site - compared to a html version. Think about the format and usability of a website/html written list with this same information.

LOG ENTRY: Whats the difference between the two? What are the benefits? Which  format do you think you would like better and why?

I really like the Internet Communications Blink list and how you can click on each item picture to access the links. Ease of use and quickness of this format are the obvious benefits and for these reasons I like it the best. I think this version is best suited to people just viewing sites as users and/or potential customers for businesses. 

The html version is very detailed and I do like how you can see the codes as to how they set it up. It can be very useful for web designers to see how this sort of web page is designed. So it has huge benefits for designers.  I really like how you can view codes of any web page so my questions of "how did they do that?" can be answered.  I think I can learn from sites like these ones and look forward to viewing more. 
  This version is best suited to designers. Not everyone needs to see the codes, so to me, ideally websites are better displayed in the Blinklist format. But I do like how codes are accessable for those wanting to know.

Both versions have their very own specific benefits. It really depends on who is viewing each type of display as to how much benefit it gives that person. Both have really good benefits.



 

Feb. 19th, 2009

Module 3: My Web Page Presentation - ftp (optional)

URL = http://webct.curtin.edu.au/305033_b/student_pres/Group131/index.html

 

Feb. 16th, 2009

Module 3: Contributing to the Infosphere: e-writing?


For this module, all the tasks are geared towards thinking about two forms of e-writing: a basic web page (which you will produce) and at your blog which you will reflect upon.

*Log Entry: Record any difficulties you encountered with these exercises. Record your throughts about html - do you feel a sense of achievement? What are the differences between html and blogging? What do you like best?

I found that creating a basic web page quite easy. I had previously done this sort of task when I undertook a TAFE course last year. I did get stuck on getting the background to change colour. I had no problems finding colour codes and lists but putting those codes into practice was hard but I thoroughly enjoyed creating something that looks completely different once viewed via the browser.  It definately gave me a sense of achievement.  I need to learn how to get the pictures alongside the text. Another lesson for me later on. I proudly printed up my web page and also the codes page and filed it into my file. I like how you can place secret messages into the coded sheet and I like the <pre> tag that makes an item stay the way you typed it. There's a lot of information about colour codes too. I might have a look at getting some literature on codes and tags from a bookstore. I remember years ago when Wordperfect was the main word processing program used. I particularly liked the choice of being able to view the codes in the split screen. I used to use that all the time to locate codes and fix up errors in layout. That is one thing I do miss in Windows word processing systems. I've got a knack for remembering numbers and codes, so html is just right for me!

Html and blogging are really very different.  Blogging to me is just like straight typing but html takes skill and some knowledge of tags to get your page to look just the way you want it.  Of course straight typing is easier to do but I do like the sense of achievement html gives me and then seeing the end result.  Being a creative person, I think I prefer html and I look forward to learning more about it. I have seen websites that show you how to do layering and transparent layouts and are endlessly creative. To think it can all be done via html is quite exciting.  I certainly prefer html because of the sense of achievment it gives me. I can't wait to learn more!

I love the validator program! Such a great help and I especially like how it automatically corrects codes and also lists the errors. Definately look forward to using that in the future. I was surprised at how many errors it picked up and corrected. There was some close tags I forgot to add in. Small errors. I also was intrigued at how many tags it inserted that were not in the tutorial. Very interesting and I will definately be having a closer look at future projects I undertake.  The errors did not affect the display of my page or the usablility. It seemed quite accessible too, so I am unsure as to exactly how the errors could cause problems. I imagine that other servers might not have recognised the page with the errors and therefore might not have displayed the page in its intended format.

Optional Tasks
I have opted to not do these just yet as I have just 3 days to attempt to complete module 4 and my self assessment sheet. I shall have a look at these optional tasks later, whether it is before 27th February or not, they are optional, so I think they can wait. I do think that they are important in the learning sphere, so I am still indending to have a look at these optional tasks. I would like to learn as much as I possibly can.

Feb. 10th, 2009

Module 2: Task Option, Internet Relay Chat (IRC)


Join the IRC network called AUSTNET: Read the AUSTNET New Users' Guide. Using the help files for the software you use, (supplemented by the help given at the appropriate home page for each), add the AUSTNET network to your list of available networks and, when you do this, add some servers to this network.

Think about the following question: how does IRC differ from other chat or messaging such as ICQ,  MSN or AIM? Which system do you prefer?
* Task and Log Entry: Arrrange with other students in the unit to meet up for a chat. Record your answer and reflections in your learning log.
 
 
I found numerous Ausnet web sites and found it confusing as to which one to enter. None of them looked like the one we were instructed to find. I also could not manage to be on line at the same time as any other student due to work committments. I work most nights supporting my husband in our cafe and I also work full time during the day. Time is very limited for me to study and read. However, I did try an online chat with my niece on Facebook just before attempting this module. I found it surprisingly interesting and easy. It was quite fun chatting live with her and a very new enjoyable experience.  I did have a look at the ICQ chat that other students from Net II participated in. They all seemed to enjoy the chat and it seems the chat task was a success amongst them.  I like live chat and would use it in the future. I have yet to try web camera chat, but would love to try that.  I do like the way ICQ has so many different chat groups and they are organised into categories. Very organised and easy to find your way around the site.  Yahoo is another internet site I joined up for live chat, although we are still trying to tee up a convenient time for everyone. I like the features of Yahoo and it is well presented to the user.  I am sure I will explore live chat much more in the future. 

Feb. 5th, 2009

Concept No 30: Frames: the information-display challenge

“Websites can be created in many ways, using a variety of display techniques. One well-used, but also widely criticised approach is to use frames. While it is useful to understand frames technically (so as to allow users easy printing, navigating, saving and searching), it is also important to see them as an example of an underlying conceptual struggle between information and display.

If one wishes to give priority to the publication of information, then frames can be criticised because of three key problems:

  • What you see on the screen is not produced by a single file; thus, the integrity of the page as a single object is lost.
  • Frames open the possibility that web page designers could window documents produced by other people within their frames, thus implying that the document belongs in some sense to them.
  • Searching, storing and otherwise accessing frame-dependent sites can be very complicated (although technologies are beginning to develop to cover this problem)

If one wishes to give priority to display, however, frames have some advantages:

  • Banners, mastheads and menus can be kept in view while a longer document is scrolled in its own window, which dramatically improves navigation and also enables more effective advertising (which then funds site development).
  • When a new document from the site is loaded, only part of the screen has to be repainted, making the transition from page to page quicker and less jerky.
  • Various eye-catching effects can be achieved, although with some dangers that users will not ‘see’ what the designer intends.

What this situation enables us to see is that the Internet, while owing much to the more traditional goals of information providers (that emphasise document integrity, etc, regardless of display), is also part of the media, which has - equally traditionally – sought to find a way of ‘showing’, rather than of conserving and maintaining that which is shown. (with thanks to Dr Maggie Exon)”.

“Advanced Internet users are alert to both the techniques and issues involved in managing and using the web, learning about such technical features; they then interpret and understand what these features mean in terms of the arguments and disputes around them.”

See also Concept 3

While some designers are against using them altogether and then there are others that highly recommend frames provided that they are used correctly thus enabling websites to be displayed properly and on one page. One designer took all of the frames he used out of his web pages for the simple fact that some search engines have trouble with them. He had a much higher success rate in downloads and page hits. Some believe that using frames in their design gives you better control of your exploration of the site. The most prominent feature of frames is the ability to keep one part of the page static whilst changing another part of the page such as using frames in navigation menus. One reason for not using frames because a broken frameset can occur because the frames are not loaded or displayed correctly. Common causes can be readers arriving via a search engine link or direct link to a framed page. The browser of the user is having problems handling frames and some browsers do not support frames properly such as WebTV. Another reason can by typo errors in your website which can break the frameset. Some search engines cannot follow framed pages and many search engines choose not to index frames. “Remember that search engines find individual pages with the relevant content, and then have to work backwards to determine which frameset each page belongs to. How would they do that? Answer: They can’t, so they don’t try”. I found in site one of my research an alternative recommendation for frames – IFrames. It states that IFrames are fairly well supported, can achieve most of the same effects as frames and have fewer problems. Problems such as they tend to break the previous page if they are not scripted. Once a frameset changes contents, the original URI no longer applies and opening a frame in a new browser window can disorient and annoy users. There are good recommendations on how to use frames more effectively by making them more accessible. An alternative to frames is to use HTML 4.01 and CSS. “Title each frame to facilitate frame identification and navigation. Provide a text equivalent for every non-text element such as images, image map regions , animations (eg animated GIFs), ASCII art, frames, scripts, images used as list bullets, spacers are just to name a few. Describe the purpose of the frames and how frames relate to each other if not stated in the frame titles. It also recommends writing for browsers that do not support FRAME ie provide a text equivalent for every non-text element, or in element content” (Site 2). Frame sources: ensure that equivalents for dynamic content are updated when the dynamic content changes. If the content of a frame changes, then so must the description. It also recommends to not insert an IMG directly into a frame. “Thus content developers should always make the source (“src”) of a frame an HTML file. Images may be inserted into the HTML file and their text alternatives will evolve correctly”. 
(509 words)

 

References:

Site 1: The Pros & Cons of Using Frames in Web Pages

Document on www    Retrieved on January 13, 2009, from

www.mediacollege.com         Web Page

I found this site well set out and very easy to read and informative. Pointing out positive and negative reasons of using frames in websites and the technical results was also helpful and also educational for me. Basically, this author has dedicated most of his article against using frames and lists some very viable reasons for it. He started using frames initially but then removed most of them. “The two things I noticed most of all when removing frames from my busiest website were (1) the number of reported technical problems halved, and (2) my search rankings went through the roof”.    
(101 words)

Site 2: Don’t Use Frames to Design Your Website>SEO & Accessibility Problems/Website Frames

Document on www    Retrieved on January 13, 2009, from

http://www.hobo-web.co.uk/tips/41htm      Web Page

Recommends against frames because some people have trouble navigating within them because they are confusing or because the software they have does not read frames. Bookmarking a specific page within a frameset often prevent users back buttons from working. I have seen this written before in other sites about using frames. This author recommends using NOFRAMES content for users who can’t read framed information. The NOFRAMES section should have meaningful content with links to the other pages in your site, allowing them to be accessed without frames. The correct use of frames is stated recommending organising a page into different zones. It also clearly states the problems associated with IFrame, FRAMESET and FRAME elements. (114 words)

 

Site 3: Using Frames – How to add HTML frames to your Website

Document on www    Retrieved on January 13, 2009, from

http://www.pageresource.com         Web Page

This site gives clear examples on the best practices for using frames and tag layouts. It explains clearly how frames work and how a page with frames is really a page split into 2 or more sections, each containing its own HTML document. Along with both sections containing their own HTML the main page housing these two sections also has its own HTML and this is achieved by using the <frameset> tag rather than the body tag at the beginning of the document. I like the bulleted list at the end that states the clear steps into achieving a web page set up with 3 frames and how this web site also has the diagrams of each example.   (118 words)

 

Site 4: Using Frames in Web Pages – Advantages and Disadvantages

Document on www    Retrieved on January 13, 2009, from

http://derekstockley.com.au             Web Page

This site has a Links Page which opens a new page because you don’t always see the whole page on the screen and recommends that you download JavaScript code in your page to escape this. However he describes how his site is divided into 3 columns but only 2 frames. The left is for site contents but when you enter the next column for the program you are using the contents list changes according to that program. The second frame contains two columns, which consists of two tables to form the columns. The right column in his page is yellow and describes key content, helping with the navigation of a page.     (111 words)


Concept No 6: Reading the difference between "surface" metadata and "implied" metadata


“Metadata, in the context of email, is the generic term for the descriptive data contained in the header of the message that tells us who the email is address to; who the email comes from; what is the email's subject; who else is receiving copies of the email; the urgency which the sender has ascribed to the message; the time the email was sent; and (as supplied by your own interaction with the message once arrived) has it been read and has it been replied to. Metadata is, technically 'data about data'. It is the information which tells us the import and content of other information (you will learn more about metadata throughout your studies).

Effective electronic communication depends on metadata; but, from a user's point of view, the 'surface' metadata (what is actually 'there' in the header) needs to be read in light of the content of the message to see if it is really as it should be. For example, a message send to my email address may not actually be to 'me'. Perhaps the person believes I am, for example, the technical support officer in my department (whereas I am the academic coordinator of Internet Studies). The content of the message will make that clear and I will need to respond accordingly.

“While the header contains the 'surface' metadata, understanding email messages may require you to interpret the implied, hidden metadata cued into the body of email messages”.

While email messages need certain key elements of metadata to make them sendable, and also routinely contain other key elements to make them useable, many websites do no really have good metadata and, with the URL, no-one needs that data. Furthermore, URLs are, rarely, much help as metadata in themselves, unless the site is carefully constructed in such a way as to make the URL communicate to you as well as to the computer. However, as you can see by looking at the metadata in websites, it is important for the proper functioning of search engines and other finding tools.

Conceptually, we are seeing the use of metadata in information services change from being a tightly controlled, ‘professional’ activity (ie a classifying system used by librarians, such as Dewey Decimal, MARC etc) to being an activity completely entwined with the many, diverse processes of everyday, social life. Hence, marketeers carefully think about the metadata they can place in a site so as to attract an audience; pornographers try to make their sites ‘available’ to as many different kinds of search engine requests as they can get away with; even non-commercial sites use metadata to attract people. Thus, rather than being data that describes the data, metadata is slowly becoming (at least in part), data that tries to predict and attract certain types of users”.

See also Concept 11

Metadata is structured data which describes the characteristics of a resource. It is similar to the cataloguing you find in libraries, museums and archives. Meta is derived from the Greek word denoting a nature of higher order. Metadata consists of pre-defined elements which represent specific information of a resource and each element can have one or more values. Examples of these elements and values are listed in the chart below taken from research site http://www.library.uq.edu.au/iad.ctmeta4.html:

Element Name

Value

Title

Web catalogue

Creator

Dagnija McAuliffe

Publisher

University of Queensland Library

Identifier

http://www.library.uq.edu.au/lad.mainmenu.html

Format

Text/html

Relation

Library Web site

I have always liked email and prefer it to live chat and online chat because you can attach files and photos and the surface metadata gives you a lot of information that may be very important such as the time it was send, who sent it, who forwarded it and who got copies, email addresses and if there are any attachments. You can keep it for future reference, which can come in very handy. Metadata allows you to respond according to the metadata, but it is always best to read the hidden metadata or body of the email before responding. Depending on what the metadata contains you can use this information to forward emails to various folders via applying rules to certain emails making sorting and filing more easy and time management effective. For these reasons and other reasons, metadata is most important and often prompts the receivers to read the hidden metadata with the correct and effective use of the subject field, whether it requires a response and whether it is urgent or not. In my research I found different types of metadatas explained. These included General and specialist metadata. Generalised being commonly used to describe resources across all domains and specialist because it is designed for a specific community. There is also the concept of whether metadata is minimal or rich. General metadata is often minimalist in nature whereas specialist metadatas are richer in data collected. There are also machine generated metadatas and human authored metadatas. Humans create metadatas by writing descriptions of resources whereas computer applications can extract various information from a resource or its context. HTML can be used to record metadata – known as embedded metadata and also the instructions for presenting information on a web page. There are two common tags used for embedded metadata which are DESCRIPTION and KEYWORDS. There is a range of different types of resource description that can be useful. These different types of metadata are keywords, Google, tags and user assigned. Other types of metadata I found in research include Surface Metadata which is available for a wide range of datasets like NCEP weather charts, Upper Air Metadata which is used for instrumentation such as radiosondes, Marine Metadata for sea surface and sub surface datasets, Satellite metadata used for environmental Satellites and Polar-orbiting Operational Environmental Satellites. One can get very technical when you delve into the world of various types of metadatas available. Each has their own specific use as you can see listed above.                                                        (512 words)

 

References:

Site 1: The University of Melbourne

Document on www    Retrieved January 13, 2009, from

www.infodiv.unimelb.edu.au/metadata/add_info.html                 Web Page

Different types of metadata listed. It describes 7 different types. These are: General v specialist: General used to describe resources across all domains whilst specialist metadata is designed for a specific community ie educational resources (“learning objects”). Minimalist v rich: Minimalist tend to be generic in nature whereas rich metadata proposes a comprehensive way of describing the world as viewed by a specific community. Hierarchical v linear:Hierarchical schemas are characterised by the nesting of elements and sub-elements and linear schema is characterised by the absence of element relationships. Machine generated v human authored, Structured v unstructured, Embedded v detached and lastly Surface information.                                               (103 words)

 

Site 2: NOAA Satellite and Information Service: Dataset Documentation & Metadata

Document on www    Retrieved January 13, 2009, from

http://www.ncdc.noaa,gov/oa/documentlibrary/ds-doc.html                  Web Page

The uses of surface metadata which is available for a wide variety of datasets according to this satellite and information service which is related to weather forecasts. So it really is in relation to this sort of metadata use only. Types of metadata described are: Upper air metadata, marine metadata, satellite metadata and other metadata for mostly non-digital miscellaneous items such as publications, special purpose customer products, charts, forms, summaries and others such as maps, daily weather maps and rain gauge charts. An interesting site but not really relative to this assignment but I am including it because it is another example of the use of metadata and steps outside this boundary.                                                                                                            (112 words)

 

Site 3: The University of Queensland: An Introduction of Metadata

Document on www    Retrieved January 13, 2009, from

http://www.library.uq.edu.au/iad.ctmeta4.html                 Web Page

This site describes “What is Metadata? Metadata is structured data which describes the characteristics of a resource. It shares many similar traits as those types of cataloguing such as those in libraries, museums and archives. I liked the clear table it gave to outline the element names and their values. It also lists the most popular metadata schemas such as Dublin Core, AACR2 (Anglo-American Cataloguing Rules), GILS (Government Information Locator Service) and EAD (Encoded Archives Description). It describes what search engines are and gives examples. It also describes schemes for syntax such as HTML (Hyper-Text Markup Language), MARC (Machine Readable Cataloguing) and XML (extensible Markup Language).                                (106 words)

Concepts Assignment: Concept No 2: Your Audiences Use of Communication


“Many effective email practices depend on understanding how the audience for your messages will use the information you are sending them, or more precisely, how you wish them to use it. (‘Use’ here includes many different things).

This concept is quite different from thinking about what you are telling your audience: it requires you to think about what the recipients of email will do with that mail

  • Will they file it away for future reference?
  • Will they respond immediately?
  • Will they act upon the information if required?
  • Will they be passing the message or parts of it onto others?

To be effective, you need to signal to your audience what you would like them to do; you need to help them to understand your intentions and expectations.

Informational exchange consists in the content of messages but also the uses (intended or unintended) to which the information is put.

Thinking about how audiences use Internet information is also very important for website designers; but, since most people are website users, we can also usefully extend the concept to include the processes that we need to consider when we use websites. Furthermore, all communication involves the development of both messages and intentions of use, which can run counter to, or differently from, received messages and received uses”.

See also Concept 6    

This concept is intriguing because different people communicate technically in different ways. I have noticed the younger generation use programs like Facebook much more frequently than the older generation who are still just coming to terms with email and SMS communications. Because whatever form used, I always consider how the receiver will best use this information and how they will best respond. Clear guidelines on the best way to present your messages are listed in one of my research web pages. These include: Re-reading messages before sending, check spelling, use specific subject line descriptions, be clear and concise with the messages using bulleted points, good style layout and outline key points, remember the 24 hour rule if you are upset (ie don’t send emails when you are angry, avoiding shortcuts and be careful not to forward any messages that could contain viruses, email etiquette for professionalism/efficiency and protection from liability. There are 32 most important etiquette rules listed: be concise, answer all questions and pre-empt further questions, correct spelling, grammar & punctuation, personalise the email, use templates, respond quickly, don’t attach files unnecessarily, use good structure & layout, do not write in capitals (it is considered shouting), read before you send it, don’t reply to spam, avoid long sentences and take care with HTML and rich text, use a good signature file, test important messages by sending them to yourself, limit your line length to 65- 70 characters and use hard returns, make sure your recipients can open any attachments. Keep emails brief and to the point. That way they are more likely to be read by the receiver rather than a long worded document which probably won’t be read at all. Avoid short cuts and abbreviations so information is not confusing to the receiver. Rules differ according to the nature of your business and the corporate culture.  There are others on the list but this gives you a general idea. There is also a guide on enforcing email etiquette and the first step is to create a written email policy. It should list all do’s and don’ts and circulated to all employees of that company. Rules can be monitored by using email management software and email response tools.  

In another of my research documents I found different tips for email use. It does state that email is the most popular internet application. Some tips are making your subject line catch the eye of the reader. If you don’t have an eye catching subject line your readers won’t read the hidden metadata and you can lose customers. Spelling is most important. Minimise use of HTML email. Most people can’t or don’t use it. Use direct links instead in the body of your email if you really need to use HTML. Personalise information you send to a mailing list by adding the persons name after Dear _____. There are a number of software programs that allow you to do this. Limit line length to 65 – 70 characters and use hard returns. Most people are still using 14 or 15 inch monitors.(510 words)

 

References:

Site 1: EM Every Monday: Effective Email Communication

Document on www    Retrieved January 13, 2009, from

http://www.imakernews.com/orcc/e_article000227828.cfm          Web Page

This site gives eight tips for more effective email communication. clearly describes each tip and these important tips are: practice being clear and concise with your message; use bulleted points, understand peoples different styles of how they interpret information, outline clear key points in an easy to understand format, always reread your message and check for spelling and grammar, copy back salient points when replying, use specific line descriptions to avoid your message being misinterpreted as spam, realise that once your message is sent there is no way of betting it back! Double check you are sending to the correct recipient before sending, particularly at work and lastly practice the 24 hour rule when you’re upset.                                                              (116 words)

 

Site 2: Email etiquette rules for effective email replies

Document on www    Retrieved January 13, 2009, from

http://www/emailreplies.com/           Web Page

Reasons for email etiquette are: professionalism, efficiency and protection from liability. It lists 32 etiquette rules in a clear numbered list. After this list is describes in a brief paragraph each point. Some of the listed points for effective email etiquette are: be concise, answer all questions and pre-empt further questions, use proper spelling, grammar and punctuation, make it personal (personally addressed and include customised content), use of templates for frequently used responses, answer quickly, don’t attach unnecessary files, user proper structure and layout, don’t overuse the high priority option, don’t write in capitals (looks like you are shouting), don’t leave out the message thread, add disclaimers to your emails, read the email before you send it. 
                                                                                                                                                             (117 words)

 

Site 3: Top Tips for Effective Email Communication by Jon Keel

Document on www    Retrieved January 13, 2009, from

http://www.thewritemarket.com/                 Web Page

This site is pretty much the same as the previous site but had a few extra helpful tips. Plus, I think it is great to compare research. Most of the tips were the same but some extra ones are: Make the subject line catch the eye of the reader. Keep messages short, use both upper and lower case letters. It is considered rude to write in all caps. If you are responding to a message delete the sender’s complete message or the parts that don’t matter. Minimise use of HTML email because most people today still don’t or can’t use it. Test important messages by sending it to yourself.                                                                                                                             (109 words)

Concepts Assignment - Concept No 1: Asynchronicity

“Asynchronous communication means that the sender and receiver deal with the communication between them at different times. We are familiar with asynchronous communication, for we use it regularly with letters, faxes and similar media. However, email often appears to be more similar to the conventions of real-time (or synchronous) communication and thus the particular nature of asynchronicity is different. People often expect a response to email in faster time than a letter (perhaps because they themselves respond rapidly to email). People expect to be able, through email, to conduct a conversation, with much back and forth, similar to an oral conversation.

In other words, asynchronous communication does not render time and schedules unimportant (as is sometimes claimed). Rather it requires us to think up new rules to assist us in managing communications that, from one perspective are 'instant' and, from another, are 'lagged' and that, standing back, are about the differences in temporal location of the people communicating.

Asynchronous electronic communication is not the opposite of real-time, synchronous communication: rather it describes forms of communication that appear differently 'located in time' depending on the perspective of the sender and receiver.

This concept applies equally, of course, to the other forms of asynchronous communication that are very similar to email, or use email (newsgroups and lists). What is perhaps less obvious is that FTP and the World Wide Web can also enable asynchronicity: indeed they depend on it, by allowing individuals to access material in many different personal ‘time zones’. For example, teaching online is predominantly effective where students cannot gather together in class to hear lectures but need to access them individually, at their own time”.

See also Concept 8

Asynchronous communication is the exchange of information between sender and receiver at different times. Examples of this type of communication are email based conference programs, electronic mailing lists, emails, messaging programs, letters, faxes, newsgroups and lists. Lists such as our student discussion thread are another good example of asynchronous communication, allowing students to interact with each other at different times and also for the lecturers to communicate. This allows people to learn outside of a classroom. It is probably the most popular technology being used online for learning and there are many tools and packages available. Email is stated as being synchronous, although similar to asynchronous. FTP and the web also enable asynchonicity and allow people to access information in different time zones. As we have seen demonstrated in previous tasks, FTP is very fast at transferring information into the individual’s computer which also allows the user to read the material at a later time. There can be long waits between transmissions in this type of communication and the receiver has to be able to receive information when it arrives. Bandwidth is a very important factor in asynchronous communication because if a sender tries to send changes faster than the bandwidth, the hardware will not support it and some changes will be lost. Bandwidth is measures in cycles per second or Hertz (Hz). Speeds and download capacities depend upon the modem of each computer. Asynchronous communication is the most widely used method of transmission used by personal computers. Most computers support asynchronous communication whereas not all computers support synchronous serial communication. Computer requirements for asynchronous communication are any computer user with email and a fast connection to the Internet (28.8 bps or better). The computer should also run Netscape or Internet Explorer 4+ and should be Java enabled. Users do need to have some technical knowledge to use this type of communication also. There are many programs that can assist asynchronous communication. Some examples are Microsoft PowerPoint, which is very easy to use and is very popular among users. However, there are alternatives to using this program as Microsoft PowerPoint can have problems converting powerpoint slides to web pages. One suggested program is Accessibility Wizard, which can only be viewed using Microsoft’s Internet Explorer. Accessibility Wizard simplifies the conversion of Microsoft PowerPoint presentations into text pure HTML. Another program recommended is Slidemaker, which converts a single long HTML or XHTM page into a set of slides. This makes it easier for the author to separate text from presentation. Another program recommended is WimpyPoint which allows users to build a slide presentation using their preferred browser. WimpyPoint is based on HTML and supports cascading stylesheets. More information on these programs can be read in the web page titled Guidelines for Developing Accessible Asynchronous Communication and Collaboration Tools. This website recommends the different types of asynchronous communications and gives good advice and requirements and advantages of each type of communication. Included in this list is: threaded message boards, email messages, document repositories, organisers/schedulers & calendars, Microsoft PowerPoint, W3C Slidemaker and WimpyPoint.               (509 words)

 

References:

Site 1: Asynchronous Communication

Document on www    Retrieved on January 13, 2009, from

http://penguin.dcs.bbk.ac.uk/academic/technology/physical-layer/asynchronous      Web Page

This site is very technical and leans more towards electric currents and how computers and routers send communication. It also describes bandwidth. It supplies diagrams to clarify more of its descriptions.  I knew very little of bandwidth before but this site gave me a better understanding of the technicality of how information is sent. It gives descriptions of voltage and electrical circuits used by routers and basically describes how routers work and how information is transported to other computers via the internet and routers. Asynchronous communication means that the sender and receiver do not need to synchronise before each transmission. A very good way of describing asynchronous communication.                             (108 words)

 

Site 2: Asynchronous Communication

Document on www    Retrieved January 13, 2009, from

http://www.erg.abdn.ac.uk/users/gorry/eg2069/async       Web Page

“The principle difference between the synchronous and asynchronous modes of transmission is that in the synchronous case, the receiver uses a clock which is synchronised to the transmitter clock. Synchronous transmission has the advantage that the timing information is aligned to the received data, allowing operation at much higher data rates. It also has the advantage that the receiver tracks any clock drift which may arise.” The transmitter and receiver clock are independent and not synchronised. “An asynchronous link communicates data as a series of characters of fixed size and format. Each character is usually represented by an ASCII code is preceded by a start bit and followed by 1-2 stop bits. (112 words)

 

Site 3: Virtual Resource Site for Teaching with Technology: Asynchronous Communication

Document on www                Retrieved January 13, 2009, from

www.umuc.edu/virtualteaching/module1/async.html        Web Page

This site offers clear sections outlining the requirements needed for computers as well as examples of uses of asynchronous communication. Those examples being e-mail, electronic mailing lists, e-mail based conferencing programs, UseNet newsgroups and messaging programs. “Any computer user with e-mail and a reasonably fast connection to the Internet (28.8 bps or better) can engage in asynchronous communication. Web-based conferencing programs that distribute many messages, or messages containing attachments, will require more system power.” “The computer should also be running Netscape or Internet Explorer 4+ and should be Java enabled.” “Asynchronous communication is currently perhaps the most popular technology being used in online learning, and there are numerous packages and tools available”.   (112 words)

 

Site 4: IMS Guidelines for Developing Accessible Learning Applications

Document on www                Retrieved January 13, 2009, from

http://ncam.wgbh.org/salt/guidelines/sec6.html      Web Page

This website describes the development of asynchronous communication and tools. “Asynchronous communication and collaboration tools such as threaded message boards, e-mail messaging, listservs, document repositories, calendar systems and presentation tools must be rendered in formats that facilitate the full participation of learners with disabilities in online interactions. The navigation system for these utilities should allow users of assistive technologies (AT) to operate without encountering barriers to any aspect of the functionality. Specifically, the software should allow them to scan items and locate content easily, follow the thread of an ongoing discussion topic and post responses or add additional information”. Descriptions of each type of asynchronous communication is given and examples in which they are used and suited to.    (118 words)

 

Jan. 19th, 2009

Module 2: GROUP TASK ~ all students


All students regardless of the chat method and option you chose you must now:
Using either ICQ, yahoo chat, Messenger, virtual or webct chat, arrange a discussion with your peers. You may do this in small groups if you like. Talk about which chat service you prefer, and what forms of communication chat is most useful for. Think about the following question: how does the method you are familiar with appear to differ from other chat or messaging such as ICQ, MSN or AIM? Which system do you prefer?
LOG ENTRY: Record your outcome and reflections of your experiences and thoughts on this task in your learning log.

Ok, got ICQ downloaded. My ICQ number is 463603565 if anyone else is willing to chat. My user name is Bevy1. Now to test the water and see who else has an ICQ number to try and set up a chat online. The program was easy to download although it took a while. Easy to get a log on id and the web page looks easy enough to use. Looks easier than Facebook, so it should be a breeze. I have also set up a chat group called Net II under the category of Computer/Internet, Web design if that helps anyone wishing to tackle this task.

So after many attempts to try and "chat" with the other students, I just did not manage to be able to be online at the same time as them.  However, I  did manage to read up on their posts on the ICQ group and that gave me an idea of how this chat thing works.  I also managed to try a live chat on Facebook wih my niece who lives over in Queensland.  It was not planned for us to chat, I just noticed that she was on line at the same time as me and instigated a "chat".  It was great and I liked the instant responses I received from her.  I am unsure as to which type of communication I like best. I enjoyed the spontanaety of live chatting but I also like email because you can attach photos at the same time. I also like the metadata email has, so for many reasons I like email best. But, live chatting was fun and immediate. For a brief conversation it was good. ICQ live chat is quite different from Facebook live chat. I like how Facebook has a home page for each person wih a log on, stores messages and photos and videos and is like a little personal journal whereas I could not see these options on ICQ and ICQ was more of a chat only site, but with many different groups and categories, which was also interesting and another trait I liked about ICQ. Both types of sites have good advantages, depending upon the users needs.

Module 2, TASK OPTION ICQ

First of all, you need to download and install ICQ, (if you have not already done so) from http://icq.com/download/. Download and install the software, being aware that:

You will need an open connection to the Internet when you install.
You will be asked to fill in some personal information, but should only put in the absolute minimum until you are comfortable.

See if any of your other group members have ICQ numbers and add them to your contact list ( you may need to check with them to see what user name/nicknameor ICQ number they are using.

Then:
Task & Log Entry: Arrange with other students in the unit to meet up for a chat record observations from this chat in your learning log. You may want to think about and reflect upon what you enjoyed or didn't enjoy about that chat method and what problems or benefits you think that method offers for internet communication. 

I tried many times to organise a chat with other students. I also set up a chat group in ICQ, but no one was available for chat when I was online, so I had to follow the other chat that occurred a few days before and reflect on what the students reported on the discussion boards. Most found the ICQ chat task good fun and liked it.  I think it is beneficial to have immediate responses in a chat but I imagine there could be problems with relaying information such as file attachments and photos. I don't imagine it is possible in this form of communication. Also, I do like the metadata with emailing as it gives you information you may need for future references.  So there are positives and negatives with live chat. I imagine it depends on what sort of information and responses the users require and prefer.  I did manage a live chat on Facebook with my niece on a separate day and found it quite fun and enjoyable. We did get cut off rather suddenly as the website was under maintenance. We just got cut off with no warning or explanations. Quite unnerving and annoying. For this reason I preferred emailing. 

Jan. 11th, 2009

Today's Photo , Venice bridge


Dec. 31st, 2008

Module 2 - Tasks, Communicating in the Infosphere - Lists, Newsgroups, Chat & Messenging

1. What information about a user's email, the origin of a message, and the path it took can you glean from an email message?

Header, Body or Text and Footer: these are the tree main parts of an email message. You can see who has received copies of the same message. You can see others email addresses. You can read the 'surface' metadata (descriptive data contained in the header of the message): tells us who the email is addressed to, who it is from and the emails subject, who is receiving copies and the urgency of the message, the time it was sent, if the email has been replied to. "Implied" metadata: this is the message in the body of the email message. Metadata is used to trie to predict and attract certain types of users.

Email addresses always include the username (or account) as well as the domain name of the computer(s) that provide mail services.

2. In what cases would you find it useful to use the 'cc', bcc' and 'reply' all functions of email?

'cc' is good to forward copies to everyone in the list or to others. 'bcc' is a private copy to one person that no one else can see and reply is a staight response/reply to the sender of the original email. Reply allows you to reply without re-typing in the subject matter and any of the original email message.  cc is handy to send yourself a copy of emails as a way of using it as a reminder system for yourself.

3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?

You can send it in a format that you know most other computer users use, such as a widely used program like word or rich text. Rich text is commonly known as ".rft" because that is the three letter file extension type assigned to such files by PC operating systems. It is best not to send anything in html as not all systems can read html whereas rich text is much more widely used by different computer systems. When in doubt always use RTF.

A plain text (ASCII) file can be read by anyone on any type of computer or software they are using.

4. What sorts of filters or rules do you have set up and for what purpose?

Filters are instructions you give to your email program which it then follows when downloading a new message. Filters are good for organising emails into subject matters thus making it easier to re-locate stored emails. In todays busy world it is necessary to be organised. Filters can also stop unwanted mail. It is also a good safety aspect as some emails may contain attachmens with worms or viruses that can harm your computer. You can also add an autoreply (I often use this at work when on leave, letting others know when I will be returing to work). This works only when your email account is open as in large organisations.  Colour coding or highlighting messages from certain senders is another way of helping a person to organise their emails and easily identify which ones need to be attended to within a time frame.

Filters are good for attending to mail not addressed directly to that email account, such as mail from a mailing list or forwarded to you from another account. The filter can place these emails into a folder marked appropriately ie Junk Mail Folder. Filters can also apply an anti-spam service although it is best to regularly check your anti-spam folder in case there are emails in there you need to attend to.

Rules help you manage your email messages by performing actions on messages that match a specific set of conditions. After you create a rule, the email system applies the rule when a message  arrives in your Inbox or when you send a message. For example, you can automatically:

*  Forward to your manager all messages sent by Judy Jones when they arrive in your Inbox.
*  Assign the category Sales to all messages you send that have the word "sales" in the Subject box.
*  Flag each meeting request or meeting update you receive from your manager.

Rules fall into 2 general categories: notification and organisation. Notification rules alert you when you receive a particular message. For example, you can create a rule that automatically sends an email message to your mobile phone. Organisation rules perfom one or more actions on a message. For example, you can create a rule that moves certain messages to a folder or flags them for follow-up on a certain day. Wow, that makes emailing even more organised! Saving the receiver lotsof time and effort.  I will have to apply some rules to my work computer.  you can also run one or more tule manually. This allows you to selectively apply them to messages already in your Inbox or in another folder. You can also add exceptions to your rules for special reasons such as when a message is flagged for follow up action or is marked with high importance.

5. How have you organised the folder structure of your email and why?

I have folders related to various topics. For example, at work I receive photographs of eyes taken by the Ophthalmologists which need to be viewed by my boss on my computer. By having them listed in date received order in a certain folder makes locating them much more quicker and easier. I mark them as unread so he can see which ones are needing his perusal.

I have another folder related to my salary packaging statements. The reason I have folders is because I use my email a lot for many different purposes. It just makes storing and locating much more easier in the same way a filing system works.


LISTS
* What are the pros and cons of email lists and discussion boards?
Email lists allow you to send messages to a group of people at the same time. Discussion boards are threads and you have to possibly wait longer for responses and the messages are not targeted to specific individuals like emails are.
You can obtain more information from an emails metadata eg sender address, time sent, time read, time opened. However, discussion boards have their advantages, like finding answers to questions you may have that other people have asked and answered, and they may even have stated a few new things to try.

* Are there certain kinds of communication or purposes more suited to one than the other?
Definately. Email lists are very useful for setting meetings and appointments and requesting responses. You can also set filters and rules for emails. You can reply to a whole list, or just one or a few persons instead. Discussion boards are great for a large group like our study group and you can learn a lot from the questions asked and answered. It's like one huge open discussion.
 
NEWSGROUPS
Follow your chosen newsgroup for a couple of days and then post a message to the group. You should be able to see that message shortly thereafter. Now cut and paste a copy of the entire message, including the header information.
I will attempt to do this and see how I go.  It's an optional task, but I would still like to try it when I have more free time. I have looked at newsgroups and they can be interesting.

Dec. 28th, 2008

Christmas - update

I log on every day but have not yet completed the extra activitities for Module 1. I have read all of the material for Module 2 and hope to get that completed this week whilst off from work. I haven been terribly affected with hayfever along with the business of Christmas festivities, so I hope to be back on track from tonight with studies. I really like email and look forward to learning more about lists and the various ways they can be used. I use email everyday in my job and I am quite familiar with its many functions, but I imagine there is a whole lot more I can learn in this course.

Dec. 16th, 2008

Module 1 - Tasks, Internet Tools, Concepts, Traceroute

Using the traceroute tool, answer the following questions:
Traceroute from the chosen site to curtin.edu.au - cut and paste the entire list of "hops" from there to Curtin.  How many "hops" are there?
Answer: 21

What is the average time in milliseconds from the tools site to the curtin server?
Answer: 253

Looking at these results, find out the IP number of the hostname curtin.edu.au
Answer: 134.7.179.53

Log Entry: Quite easy to do but I am unsure of the milliseconds. Will have to investigate further to confirm my opinion.
_____________________________________________

Traceroute Trace the path from this server to another
from hexillion.com [70.84.211.98]
to
don't resolve IP addresses

source code: view | download

Tracing route to curtin.edu.au [134.7.179.53]...

hop rtt rtt rtt ip address domain name
1 0 0 0 70.84.211.97 61.d3.5446.static.theplanet.com
2 0 0 0 70.87.254.5 5.fe.5746.static.theplanet.com
3 0 0 0 70.85.127.109 po52.dsr02.dllstx3.theplanet.com
4 0 0 0 70.87.253.21 et3-1.ibr03.dllstx3.theplanet.com
5 1 0 0 157.238.225.5 xe-4-4.r03.dllstx09.us.bb.gin.ntt.net
6 0 1 1 129.250.2.173 ae-2.r21.dllstx09.us.bb.gin.ntt.net
7 43 43 43 129.250.4.25 as-3.r21.snjsca04.us.bb.gin.ntt.net
8 45 46 45 129.250.4.118 ae-0.r20.plalca01.us.bb.gin.ntt.net
9 45 45 45 129.250.3.79 p16-0-0-0.r05.plalca01.us.bb.gin.ntt.net
10 46 45 45 129.250.10.226 p4-0.aarnet.plalca01.us.bb.gin.ntt.net
11 210 203 203 202.158.194.173 so-3-3-1.bb1.a.syd.aarnet.net.au
12 200 200 200 202.158.194.198 ge-0-0-0.bb1.b.syd.aarnet.net.au
13 215 215 215 202.158.194.33 so-2-0-0.bb1.a.mel.aarnet.net.au
14 224 224 224 202.158.194.17 so-2-0-0.bb1.a.adl.aarnet.net.au
15 251 251 251 202.158.194.5 so-0-1-0.bb1.a.per.aarnet.net.au
16 252 252 251 202.158.198.178 gigabitethernet0.er1.curtin.cpe.aarnet.net.au
17 253 252 253 202.158.198.186 gw1.er1.curtin.cpe.aarnet.net.au
18 * * *
19 * * *
20 * * *
21 253 254 254 134.7.179.53

Trace complete

-- end --
URL for this output | return to CentralOps.net

Module 1 - Tasks FTP - README file

You are to ftp to recall.curtin.edu.au. Find the file called README, download the file, look at it and answer the following question: "according to the readme file, ______________ MATTERS" - what word goes in the blank?"

Answer: CAPITALISATION.

I had a little trouble getting there and downloaded this file 4 times, but finally managed to open the file and find out the correct answer. Very easy to do once you know how to use this program.

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